Syncing a Video Best Practices

Learn TranscriptPad requirements, supported formats, best practices, and how to sync, edit, and export deposition video and audio.

Requirements

• TranscriptPad: Version 23.7.1 or later
• iPad: iPadOS 16 or later (iPadOS 17 recommended for faster sync)
• Mac: macOS 13 Ventura or later

Syncing requires significant processing and RAM. For best performance, use the latest iPad Pro or Mac with Apple Silicon, and keep your system updated. Older devices may take much longer to sync or fail due to limited RAM.

Supported File Formats

• Transcript: Court-reporter formatted .TXT only (not PDF).

• Video: .MP4, .M4V, or .MOV

• Audio: .M4A or .MP4

If your files are in another format, use Handbrake (free for macOS and Windows) to convert.

Best Practices for File Naming

Rename deposition files so they’re easy to recognize and sort:

John Smith 2022-12-15 VOL 1
John Smith 2022-12-15 VOL 2
John Smith 2023-01-10 VOL 3

Use the deponent’s name, deposition date, and a volume suffix.

Time Expectations and Multitasking

• Syncing takes 5–20 minutes per deposition hour, depending on your device.

• You can continue working in TranscriptPad while syncing runs in the background.

• Sync pauses if you close TranscriptPad, switch Case Files, or allow the iPad to lock.

• To prevent interruptions, set Settings > Display & Brightness > Auto-Lock > Never.

• Syncing uses the on-device speech recognition engine (U.S. English only).